V. General Rules For Department Officers & Chairmen

All elections of the following officers of the American Legion Auxiliary, Department of Florida, namely: President; 1st Vice-President; 2nd Vice-President; 3rd Vice- President, plus National Executive Committeewoman and Alternate shall be held on the second day of Convention and all nominations for such officers shall be made twenty-four (24) hours prior to the election. See Article 1 – Department Bylaws.
Each Department Committee, standing or special, shall have a chairman. Such chairman and committee shall be appointed by the Department President in such numbers as she shall deem proper, with the exception of those committees specifically named and described as provided in the Constitution and Bylaws. Only the Department President shall be ex-officio member of all committees. Officers and other members of the Department may be invited to meet with such committees to give specific information but they shall not constitute a part of the committee and shall have no vote in any decision of the committee meeting.
All Department Officers and Chairmen are to submit reports when requested by the Department President. After reading report at Department Convention one (1) copy shall be turned over to the Department Secretary- Treasurer. Department Chairmen will submit to their respective National Chairmen a mid-year report no later than December 30th or by date specified by their respective National Chairman.
No officer shall serve as Chairman of a Department Committee while in office, except the Department Vice-Presidents.
Each Department Officer and Chairman is requested to keep a file containing a record of the activities of the Committee during the year. Said file shall be turned over to the incoming Department Officer or Chairman for her information.
Invitations received by any Department Officer from other organizations for representation of the Department shall be forwarded to the Department President for her attention and action.
All Department Officers and Chairmen shall attend all meetings of the Department Executive Committee. Expenses shall be allowed in accordance with the budget adopted at Department Convention. There is no expense allowance for the Post Convention Department Executive Committee meeting.
Department Chairmen shall attend Department Workshop. Expense shall be allowed in accordance with the budget adopted at Department Convention.
It shall be the duty of the incoming Membership Chairman to set goals for the following year upon receipt of the Department Membership bulletin at the close of books fifteen (15) days prior to annual convention, and present same to the Post-Convention Department Executive Committee meeting for adoption.
A mandatory meeting for incoming District Presidents will be conducted at the time and place of the Department Convention. The Department 1st Vice-President will be responsible for making arrangements for said meeting.
All citations and/or awards MUST HAVE THE APPROVAL of the Department President BEFORE being announced to THE UNITS.