IX. Instructions To Unit Presidents

A careful study of the National Unit Handbook will answer your questions. The Manual of Ceremonies is a guide for the conduct of Unit meetings and ceremonies. The Unit Guide will give you information regarding duties of Officers and Chairmen, also rules for trophies and awards on the Department level. Encourage your Officers and Chairmen to read The National Magazine and use the information it contains in planning Unit Programs and activities. Well planned meetings that move along harmoniously will do much to guarantee a successful administration.
In the beginning of your administration appoint a Committee and draw up a BUDGET. Budget to be approved by membership at a regular meeting.
Be sure your Unit Constitution and Bylaws are up to date, in harmony with those of the Department and National, and that they have been submitted to and approved by the Department Constitution and Bylaws Chairman every five (5) years with two copies to be sent for approval. Both copies must be signed by the Unit President and either the Unit Constitution and Bylaws Chairman or the Unit Secretary, showing date of Unit approval.
Attend all District and Department meetings and encourage your Officers, Chairmen and Unit members to attend.
Every Officer and Chairman should have a copy of the National Handbook and Department Unit Guide, along with their respective bulletins from Department Headquarters.
As soon as Unit Chairmen have been appointed and ratified, send a list to the District President.
It is the duty of the Unit President to make a report annually at the District Constitutional Conference, with a copy going to the District President. She shall also see that each Committee Chairman submits the Unit annual report (using forms provided by Department Headquarters) to her respective District Chairman within deadlines stated on the form. A copy of the report should be given to the Unit President and kept on file for future reference. If a committee is inactive the Unit President or Secretary should send the form to the respective District Chairman stating “No Activity”.
The outgoing Unit President shall be responsible for installation plans. In the event the District President is unable to officiate, the incoming President should be consulted as to her preference of Installing Officer.
At the close of your administration, see that all Officers and Chairmen turn their files and material over to their successors.
Unit disputes should be settled within the Unit if possible. If this is not possible, the District President has authority to settle such disputes upon written invitation by two (2) or more members of the Unit Executive Committee. If the District President deems it inadvisable to make a decision, she shall refer the matter to the Department President.